01
Set a scan time
Set the time ContactAssist should review the previous 24 hours of inbox mail.
The scan runs once a day.
Paper trail for parent-teacher conferences
Track parent emails
in Google Sheets.
ContactAssist reviews the previous 24 hours of inbox mail each day and adds matching parent-about-student messages to a Google Sheet.
Draft reply: Create a threaded Gmail draft from any log entry. Review it before sending.
Designed for teachers.
How your email data is handledContactAssist
daily run · 06:30
Yesterday
07
conversations found
Added to the log
Inbox05
Sent04
Duplicates skipped02
Your Notes and Response Status were left untouched.
Daily inbox review•Sent mail in a separate tab•Duplicate messages skipped•Notes left unchanged•Daily inbox review•Sent mail in a separate tab•Duplicate messages skipped
Why keep a log
Parent emails can be hard to find later.
A parent conversation can span several messages. Recording the details manually takes time, and it is easy to miss a reply.
When a conference or admin meeting asks what you told a parent in October, your log has the answer. Keep that documentation in your own Google Sheet.
Manual tracking
Search your inbox, copy details into a Sheet, and check for duplicate entries.
With ContactAssist
Choose a scan time. Matching messages are logged, and duplicates are skipped.
Daily scan
How ContactAssist works
At the time you choose, ContactAssist reviews the previous 24 hours of inbox mail. It also scans Sent mail into a separate Sheet tab.
02
Identify parent messages
Claude Sonnet 4.5 identifies messages from parents about their students.
Only matching inbox mail is logged.
03
Add messages to Sheets
Matching messages are added to your Google Sheet in a consistent, readable row.
Duplicate messages are skipped.
04
Log sent messages
Sent mail is scanned into a separate tab, so the log covers both sides of the conversation.
Inbox and Sent use separate tabs.
Inside the Sheet
Inbox and Sent mail in separate tabs
Matching inbox messages appear in one tab. Sent messages appear in another. Your edits to Notes and Response Status are preserved.
ContactAssist – Parent Contact Log
| 1 | Date | Time | Parent Name | Parent Email | Student Name | Subject | Topic | Summary | Notes | Response Status |
|---|---|---|---|---|---|---|---|---|---|---|
| 2 | 08/17/26 | 12:02 PM | Parent A | parent.a@example.com | Student A | Re: Absence note | Attendance | Parent reports an absence and asks which classwork to complete. | Needs reply | |
| 3 | 08/16/26 | 11:14 PM | Parent B | parent.b@example.com | Student B | Re: Missing work | Academic | Parent confirms they received the assignment list and will follow up. | Send resources | In progress |
| 4 | 08/16/26 | 10:20 PM | Parent C | parent.c@example.com | Student C | Re: Project question | Academic | Parent asks for clarification on the project instructions and due date. | Replied |
Swipe for columns →
Inbox tab
Parent-about-student messages found in the previous 24 hours.
Sent tab
Your replies, scanned separately so each side of the conversation has a place.
Your edits stay put
Duplicates are skipped. Notes and Response Status are never overwritten.
Draft reply
Create a Gmail draft from any log entry
Click Draft reply on a log entry and choose Warm, Direct, or Detailed. Claude Sonnet 4.5 generates a reply in a teacher’s voice.
Replies to parents are saved as drafts. You review and send them yourself.
Draft replySaved to Gmail Drafts
- 01
Choose a tone
Select Warm, Direct, or Detailed for the teacher-voice reply.
- 02
Find it in Gmail Drafts
ContactAssist creates a real Gmail draft in the same thread as the parent’s original email.
- 03
Review before sending
Use the link to Gmail Drafts, edit the reply if needed, and send it yourself.
Gmail compose permission (gmail.compose) is required. If it is missing, ContactAssist asks you to re-authorize before creating the draft.
Data and privacy
How your email data is handled
Designed with student and family privacy in mind. Read how an educator’s experience shaped ContactAssist.
These are the key points from our Privacy Policy. They describe the connected ContactAssist app, not just this marketing website.
Read the full Privacy PolicyGmail access
With your permission, the app reads Gmail messages to identify parent-about-student conversations and log matching emails. It can create reply drafts. The optional weekly digest uses send permission to email your own address.
What the AI provider receives
To build each log entry, the email's content — which can include parent and student names — is sent to our AI provider, Anthropic (the Claude model), to pull out the key details. We keep only the short summary; the full email is never stored on our servers. We never use your Gmail data to train AI models, and Anthropic doesn't use it to train theirs.
What the app stores
Account details, an encrypted Google refresh token, message metadata, extracted fields such as names and summaries, scan history, settings, and subscription status are stored. Full email bodies are discarded from the app’s servers after the log row is written.
How long records are kept
App records are retained while your account is active. Our policy provides for deletion of stored records within 30 days of disconnecting ContactAssist or deleting your account. Your Google Sheet is yours; you can delete its rows yourself.
How to disconnect
Disconnect ContactAssist in the app’s Settings or revoke its access from your Google Account permissions page. This removes the app’s access to your Gmail and Google Sheet.
How to request deletion
Email our support contact to request deletion of your account and associated app records. The policy provides for deletion within 30 days.
drj@jcdesignintelligence.comWho operates ContactAssist
JC Design Intelligence, LLC
Support and privacy questions
drj@jcdesignintelligence.comWho it is for
Built for teachers
01 · Teachers
Review parent emails in a Sheet.
ContactAssist adds matching messages to a daily log.
02 · Other professions
Different filters would be needed.
The current version does not identify general client emails.
03 · Current scope
Parent-about-student messages
Claude Sonnet 4.5 selects relevant inbox messages from the prior 24 hours.
Subscription
Subscription prices
ContactAssist lists $7 per month or $60 per year in USD. Sign-up, final pricing, and payments happen in the app hosted on Emergent, not on this website.
- Daily review of the previous 24 hours
- Inbox and Sent records in separate Sheet tabs
- Duplicates skipped; your Notes and Response Status preserved
- Draft replies saved to Gmail for your review and manual send
Yearly · USD
Recommended$60/ year
7-day free trial. Card required.
Save $24 a year. That’s $5 a month.
View yearly plan in appThis site does not collect payment. Open the app to create an account and choose your subscription there.
Trial, billing, and cancellation
- Seven-day free trial
- Every new account gets seven days of full paid access, including scans and AI features. A card is required at checkout, but you are not charged during the trial. Cancel before your seven-day trial ends to avoid a charge.
- Charges and automatic renewal
- After the trial, your card is charged at your selected plan’s rate. Your subscription renews automatically each month or year until you cancel. Payments are processed by Stripe in the app.
- How cancellation works
- Cancel anytime through the Stripe customer portal linked in the app’s Settings. For paid subscriptions, cancellation stops future renewals; your access continues through the end of the current paid billing period.
- Refunds and billing errors
- Payments are non-refundable except where required by law. If you believe you were charged in error, email drj@jcdesignintelligence.com for a good-faith review.
The $7/month and $60/year amounts above are display prices. The final plan price comes from Stripe checkout, along with any applicable taxes and eligible promotion-code discounts. Review the final price before subscribing.
FAQ
Frequently asked questions
Details about email scanning, Google Sheets, and subscriptions.
ContactAssist is currently tailored to teachers: it identifies parent-about-student messages. The daily email-to-Sheet approach may also be useful in other professions, but the current filtering is designed for school conversations.
At the time you choose, it reviews the prior 24 hours of inbox mail and identifies parent-about-student messages. It also scans Sent mail into a separate tab.
No. ContactAssist skips duplicates and never overwrites edits you make to Notes or Response Status.
No. It creates a draft in your Gmail Drafts folder, threaded to the parent’s original email, and links you to Gmail Drafts. You review and send it yourself. If Gmail compose permission (gmail.compose) is missing, ContactAssist asks you to re-authorize first.
ContactAssist offers monthly and yearly subscriptions. Open the app to sign up, see the final price, and manage your subscription. This website does not process payments.
Pricing
Start in the app
Review the plans and sign up on the Emergent-hosted ContactAssist app.
See pricing in the app